How To Ensure A Smooth Office Move
It may surprise you, but moving office can be far more stressful and complex than moving house. Time is money so an office move needs careful planning and organisation. There are many reasons that you need to re-locate your business:
- Expansion – you need more space to expand your business
- Downsizing – you need less space for your business
- Lease termination
- Rent increase – many businesses move to save money by finding a cheaper location
Whatever your reasons for moving, you’ll need to devise a plan that will ensure a smooth transition to your new location with as little disruption as possible to your company’s productivity.
Here are a few points to consider when moving office.
The New Location
When searching for a new location be sure to work out a floor plan for your new premises: will it be open plan, with cubicles, separate offices; will you need storage rooms, a kitchen, rest rooms, parking facilities? If you have disabled employees you’ll need to ensure the new premises has adequate accessibility.
Choose A Suitable Moving Date
Try to pick a slower period for the move. August tends to be quieter as many people are away on holiday. The Christmas/New Year period also tends to be slower, but be aware of public holidays and harsher weather conditions. If your business is busy in the build up to Christmas, it may be better to wait until January to re-locate.
You’ll need to prepare a few days for when the office is out-of-action but business doesn’t necessarily have to stop. Use smartphones and tablets to keep on top of things.
Work Out A Timeline
Forward planning is the key to a smooth office move. You’ll need to book your office removals company 6 months in advance. Discuss with your chosen office removals company whether you’d like a complete packing service, part packing or whether you’d prefer them to supply packing materials and you do the packing yourself.
Check if the removals company provides long or short term storage facilities, especially if you’re downsizing but don’t want to get rid of items.
Order new furnishings and hardware 3 months before the move so that everything’s ready to be delivered on time.
Book cleaners for both the old and new premises at least 3 months in advance.
A couple of weeks before the move, update your website, business cards and office stationery with your new contact details and announce your re-location on social media sites.
For a smooth office move, Contact O’Brien Of Worthing today.